Corporate membership

Some organizations admit companies, institutions and other bodies as members alongside individuals. If NIWE does, a corporate application is filed by a person but the member is the organization: its name goes on the certificate, its membership number is issued, and its fee is the one that gets paid.

You are the primary contact — the person who files the application and, after approval, manages who else can act for the body. That distinction matters throughout: when a screen asks for a name or an address, it wants your company’s, not yours.

Start at /corporate-onboarding (opens in a new tab). One person holds one membership track: you cannot hold a corporate seat and an individual application at NIWE at the same time.

That also means an existing individual member cannot move across by asking to change their membership category. Corporate membership is not a category a person can be moved into — it is held by the organization, with its own application, documents and seats. Contact NIWE if you are switching.

The wizard has four steps, and the third is skipped by some membership categories. As with the individual application, you can leave at any point and come back — the wizard returns you to where you stopped.

1. 1

   Step 1: Your company's details

   The legal identity of the body joining: legal name, trading name, abbreviation, registration number, incorporation date, registered address, contact email and phone, website, and a short overview. You also choose the membership category here, which decides the two things below.
2. 2

   Step 2: Supporting documents

   The papers NIWE asks corporate applicants for. Which ones, and whether each is mandatory, depends on the category you chose.
3. 3

   Step 3: Project history

   Work your company or institution has delivered. Some categories require a minimum number of entries before you can submit; others offer the section without ever blocking on it; others skip it entirely.
4. 4

   Step 4: Review and submit

   The whole application on one page, with the fee and the number of seats the category includes, so you can check it before it goes to a reviewer.

Document requirements are set per membership category, so a Corporate Partner and an Institutional Member are asked for different papers. Each one may also ask for details about the document itself — a reference number, an issue date, an expiry date — and may accept only certain file types or sizes.

Uploaded documents are never reachable by a shared link. Reviewers open them through an authenticated request that re-checks their access every time, and deleting a file revokes access to it immediately.

A corporate membership covers a number of people — its seats. How many is set by the membership category and shown to you on the review step before you submit.

• The primary contact is the person who filed the application. There is one.
• Delegates fill the remaining seats. You invite them by email address, and each becomes a representative once they accept and sign in.
• A seat can be revoked when somebody leaves. The record of who held it stays; the access does not.

A person holds at most one active seat at NIWE, and holding one rules out an individual application. Someone who needs both should hold the individual membership themselves and let a colleague take the corporate seat.

Submitting sends the application to NIWE for review. An administrator can approve it, reject it, or return it to you marked needs more info with notes explaining what to fix.

• Draft — yours to edit, and in nobody’s queue. An application filled in but never submitted is the usual reason for a long silence.
• Submitted — with NIWE, awaiting review.
• Needs more info — back with you, editable again, with the reviewer’s notes attached. Answer the notes and resubmit.
• Approved — the body is a member. A membership number is issued.
• Rejected — declined, with a reason. Still editable, so a rejection you can answer does not mean starting over.
• Superseded — replaced by a newer application, which happens when a body reapplies rather than amends.
• Inactive — taken out of play by NIWE, for example a duplicate. Whoever filed the application is emailed the reason, and NIWE can reactivate it.

The corporate record lives at your corporate profile (opens in a new tab). From there you keep the organization’s details current, manage seats, and download its membership certificate once the membership number has been issued.

Your body is given a stable public identity — the name it appears under in NIWE’s directory. It does not change once issued, because it is printed in the verification code on the membership certificate, and changing it would invalidate certificates already in circulation.

Fees, renewals and receipts work exactly as they do for an individual membership. See Payments, dues and renewals.